1. Define the buying brief.
Start with buyer type, destination market, target retail season, preferred shapes, finish direction, quantity range and price position. There is no fixed MOQ, so the assortment can begin with the product mix and quantities that fit the market.
2. Separate product facts from commercial assumptions.
Confirm material, dimensions, drainage, saucer, finish and acceptable variation before discussing final packing and container quantity. A generic online image cannot confirm the specification of a handmade clay item.
3. Approve a physical sample.
Use the sample to agree form, measurements, clay tone, firing character and moss variation. Record corrections in writing and keep the approved sample as the production reference.
4. Fix the mixed order before logistics calculations.
Colours, finishes, product families and sizes can be mixed. There is no fixed packing quantity, but carton dimensions, nesting, protection and container utilisation depend on the final assortment.
5. Confirm timing and shipment documents.
Typical production lead time is 60–90 days after product details and the order are confirmed. The quotation should identify items, quantities, packing, shipment basis and production timing. Confirm required labels, barcodes, invoices, packing lists and destination-specific compliance before shipment.
Import requirements differ by destination and intended use. Buyers should confirm applicable customs, labelling, product-safety and plant-health requirements with qualified local advisers.